Phased or Just In Time EVM Implementations – Matching Your Spend to the Opportunity

The motivation for adopting a Phased EVM implementation is to match your spend to the opportunity and prevent large expenditures before you have won a contract.  There are some significant benefits from a Phased EVM implementation.

• A Just-In-Time approach ensures that you match your implementation to the requirements:
  • The RFP requirements may change – sometimes the requirement is dropped.
  • Awards may be delayed and organizations want to base their expenditures with the revenue associated with winning a contract.
  • There is a lot more attention paid to a program and an EVMS implementation when a contract has been won; now you have no choice and you have management’s attention.

Phasing the EVM implementation in allows more time for your team to learn, accept and adopt Earned Value:

• Your staff is busy – stretching it out allows time to make the necessary changes in roles and availability.
• Your people can be better prepared when your EVMS in launched.
•  Integrated Baseline Reviews tend to focus the organization. 

Preparing for an IBR right before it begins will ensure your staff has the most current information and the information is fresh in their minds.

Some examples of how these implementations are done include:

• Start with a Gap Analysis and Roadmap and use the output to respond to RFPs.
• Implement a limited footprint of EVM tools.
  • Our clients use this limited implementation to run a pathfinder project to gain lessons learned and build a stronger response for RFPs.
• If you do not win a contract, you can hold at your current progress and current spend while continuing to run the pilot and gain additional experience.
• If you do win a contract or feel that you have a good chance of winning, continue with the implementation.  When a contractor is an incumbent on a program and EVMS has been added as a requirement for follow on work, this is often the approach.

Contact us now to discuss the benefits of a Phased or Just in Time Earned Value Management Implementation.